VENUE HIRE TERMS & CONDITIONS

DEFINITIONS

All references to the Gibson Hall mean the venue at 13 Bishopsgate, London EC2N 3BA

All references to Crown Catering Limited mean the registered office 236 London Road Romford Essex RM7 9EL

All references to the Hirer is the person who confirms the booking in writing. The Hirer is, therefore, responsible for the payment of all charges incurred.

This agreement should be read in conjunction with the Gibson Hall Catering Agreement between the Hirer and Kudos Hospitality Limited

• The agreed venue hire fee includes the hire of the Gibson Hall for the times specified. Within the agreed contract we allow a maximum of 90 minutes after the finish time stated for the sub-contractors to de-rig and clear the site. If for any reason your event runs overtime then we will apply additional charges. These will be payable by the Hirer @ £450 per hour during weekdays or £550 per hour during weekends.
• The Hall will provide you the services of a Hall Manager.
• The Hall provides 5ft 6 round tables and accompanying chairs to a maximum of 30 tables and 300 chairs. A charge will be made for any requirement in excess of these numbers.
• The garden is included in the hire but is only available on an exclusive basis for evenings and weekends.
• The Gibson Hall has an in-house caterer, Kudos Hospitality Limited who will be used for all events.
• The Gibson Hall Management reserve the right to refuse admission to or expel any individual behaving inappropriately on the premises.

CAPACITY

• In order to comply with standard fire regulations, the maximum number of people allowed on the Gibson Hall premises is 600 including all staff.
• During the event, should numbers reach this maximum the Gibson Hall Management retain the right to refuse further admission.
• The Gibson Hall Management will advise on the suitable seating arrangements for your numbers and venue capacity for your event.

CONFIRMATION AND PAYMENT

• Reservations will be held for up to 7 working days and may be released after that period without notification. On confirmation of a booking a deposit invoice will be issued for 50% of the venue hire fee and all costs. The contract must be completed and returned along with the deposit payment within 7 days of the date of the deposit invoice. The deposit is non-refundable. A written confirmation by the Hirer is deemed as a confirmation.
• An invoice for the final 50% of monies owing will be sent 6 weeks prior to the event and must be paid within 7 days of the invoice date.
• If payment is not received in accordance with the above, or funds are not cleared for any reason the booking will be immediately cancelled. In accordance with the Late Payment of Commercial Debts (Interest) Act we will charge a set rate of interest of 8% above Royal Bank of Scotland base rate from the due date until payment is made.

BOOKINGS MADE WITHIN 6 WEEKS OR LESS OF THE EVENT

• Reservations will be held for up to 5 working days only. On confirmation an invoice for full payment will be issued and must be returned together with a signed contract within 7 days of the invoice date or immediately for bookings less then 7 days in advance of the event. If payment is not received or payment does not clear for any reason the Gibson Hall reserves the right to cancel the booking. In accordance with Late Payment of Commercial Debts (Interest) Act from the due date until payment is made, we will charge a set rate of interest of 8% above Royal Bank of Scotland base rate.

CANCELLATION

• By the Hirer

In the event that the Hirer for whatever reason cancels a confirmed booking a charge of 100 % of the venue hire fee shall be made. A written confirmation by the client is deemed as a confirmation. Once the Gibson Hall is in receipt of the said confirmation cancellation charges are effective immediately.

• By the Gibson Hall

The Gibson Hall reserves the right to cancel the booking or reservation in the event of the Hirer failing to perform any of the obligations contained within these Terms & Conditions.

HIRERS RESPONSIBILITY

• The Hirer shall indemnify the Gibson Hall against any loss, damage, claim or expense in respect of:
• All sub-contractors engaged by the Hirer for use to carry out work in connection with the said event;
• Injury to persons except where caused by the Gibson Hall or its employees or agents;
• Damage to the Gibson Hall or any of the Hall’s property within it;
• Damage to or loss or theft of any property of:

- The Hirer or any other person arising from or in connection with the hiring of the Gibson Hall or contents or as a result of any act or omission of.

- The Hirer or its employees or agents.

- This indemnity will not arise in the event that any of the above circumstances are caused as a direct result of the action or inaction of the Gibson Hall or on following the specific orders of the Gibson Hall Management.

• The Hirer will provide all additional sub-contractors names addresses and telephone numbers at the time of the confirmation of the booking.
• The Hirer shall ensure that all staff and additional sub-contractors are fully conversant with the requirements and restrictions of the premises license under the terms of the Licensing Act 2003 granted by the Corporation of London to the Gibson Hall and any other licences obtained by the Hirer in relation to the event.
• The Hirer and his sub-contractors shall ensure that the Gibson Hall is left in a clean and tidy condition and free from equipment, rubbish and litter of any kind. The Hirer shall be responsible for reimbursing the Gibson Hall for its costs of any necessary tidying, cleaning, or waste disposal. All food & other debris inflammable or non-flammable in the Gibson Hall and back stage must be removed at the end of the function. The Hirer shall be responsible for ensuring the orderly conduct of guests during the event and in full compliance with the directives and requirements of the Gibson Hall Management and at time of exit.

CONTRACTORS AND EQUIPMENT

• The Gibson Hall operates an accredited suppliers list of sub-contractors. Any additional sub-contractors who are not on this list are required to pay 10% commission on the final supplier invoice to the Gibson Hall.
• The Gibson Hall Management must approve all additional sub-contractors engaged by the Hirer in advance. The Hirer must comply with and ensure that they, their employees and sub contractors comply with the provisions of the Health and Safety at Work Act 1974 and Food Safety legislation and all regulations made under it. The Hirer and all sub-contractors will be responsible for evidencing supporting documentation including copies of risk assessment, method statements and public & employee liability insurance relevant to the event.
• No sticky tape or Pins & Nails are to be used on wall surfaces.
• No equipment is to be delivered to the Gibson Hall without prior permission from the Gibson Hall Management. The Gibson Hall reserves the right to refuse equipment if it is considered dangerous or harmful to the building or its content. Such permission not to be unreasonably withheld. Equipment must be freestanding, i.e. must not touch the fabric or contents of the building. No fire exit is to be obstructed and must be compliant with current legislation. The sub-contractors must comply with all applicable laws and regulations (including but not limited to the Health and Safety at Work Act 1974) in respect of the operation of any equipment that is brought on to the premises. It is the responsibility of all sub-contractors to ensure all electrical equipment brought on site has a current PAT test certificate. Evidencing documents to be available to show on request when on site.
• No responsibility will be accepted for equipment or other goods left at the Hall before or after an event.

PURPOSE

• The Gibson Hall shall not be used for any purpose other than the purpose of hiring as agreed with and accepted by the Gibson Hall Management in writing.

HIRERS POINT OF CONTACT

• The Hirer will provide the name of a representative who will act as the point of contact with the Hall Management. The representative must remain on the premises throughout the event in order to liaise with the Gibson Hall Management and monitor the function.

PARKING

• There is no on site parking facility at the Gibson Hall.

ADDITIONAL GOODS AND SERVICES CHARGE

• All charges for additional goods and services will be agreed with the Hirer prior to the supply of the goods before or on the day of the event. A schedule detailing the additional charges for goods and services will be completed and signed by both the Hirer and the Gibson Hall Management. Charges for additional goods and services agreed prior to the event will be invoiced immediately and are payable within 7 days of the invoice date. Charges for additional goods and services agreed on the event date will be invoiced immediately and are payable within 7 days of the invoice date.

FUNCTION INSTRUCTIONS

• A comprehensive event schedule (function instruction) detailing all requirements, numbers and times will be forwarded to the Hirer six week prior to the event date or if the event is within 6 weeks of the booking as soon as possible.

VAT

• Prices are subject to value added tax unless marked inclusive.

COMPLAINTS

• Any complaint must be received by the Gibson Hall Management in writing not more then three days from the date of the event.

FORCE MAJEURE

• No liability is accepted for failure of performance due to strike lock out, hostilities or any other circumstances outside the Gibson Hall Management control.

LIMITATION OF LIABILITY

• No liability is accepted for loss, damage or consequential loss, except to the extent required by law caused by the Gibson Hall in failure to perform its obligations (whether that failure is due to negligence on part of the Gibson Hall, it’s officers, employees or sub-contractors or due to other causes) but nothing shall exclude the Gibson Hall obligation to pay compensation for death or personal injury as required by law.
• Any invoices under £50 will incur a £10 invoicing fee.

KUDOS HOSPITALITY LIMITED

FOOD, BEVERAGE & CATERING TERMS & CONDITIONS

The success of your function is important to us. In order to ensure the best communication with our clients we ask you to review our terms. If we have left any questions unanswered, or if you have any queries whatsoever, please feel free to contact us.

DEFINITIONS

All references to the Gibson Hall mean the venue at 13 Bishopsgate, London EC2N 3BA

All references to Kudos Hospitality means Kudos Hospitality Limited , registered office 236 London Road Romford

Essex RM7 9EL

All references to the Hirer is the person who confirms the booking in writing. The Hirer is, therefore, responsible for the payment of all charges incurred.

This agreement should be read in conjunction with the Gibson Hall Venue Hire Agreement between the Hirer and Kudos Hospitality

QUOTED PRICES

• Please note our prices are prepared on the basis of specific numbers. In the event of the final numbers falling below the guaranteed number, we reserve the right to increase the quoted price. Any variation to the services that is requested by the Hirer must be notified in writing to Kudos Hospitality no less than seven days prior to the event. Kudos Hospitality will endeavour to comply with any requests for variations, subject always agreeing with the Hirer any alteration to the quotation that may become necessary. For the avoidance of doubt Kudos Hospitality shall not be obliged to make any such variations.

BAR AND WINE PRICES

• These prices are correct at the date of printing but such items are subject to alteration without notice.

APPROXIMATE NUMBER OF GUESTS

• Must be supplied at least 5 working days prior to the function and a GUARANTEED NUMBER of guests is required at least 3 CLEAR working days before the function. Our minimum number is 100 covers.

CONFIRMATION AND PAYMENT

• On confirmation of a booking a deposit invoice will be issued for 50% of the catering fee. Deposit payment to be returned with a signed copy of the Terms & Conditions within 7 days of the date of the deposit invoice. The deposit is non-refundable. A written confirmation by the Hirer is deemed as a confirmation.
• An invoice for the final 50% of monies owing will be sent 6 weeks prior to the event and must be paid within 7 days of the invoice date.
• If payment is not received in accordance with the above, or funds are not cleared for any reason the booking will be immediately cancelled. In accordance with the Late Payment of Commercial Debts (Interest) Act we will charge a set rate of interest of 8% above Royal Bank of Scotland base rate from the due date until payment is made.

BOOKINGS MADE WITHIN 6 WEEKS OR LESS OF THE EVENT

• On confirmation an invoice for full payment will be issued and must be returned together with a signed copy of the Terms & Conditions within 7 days of the date of the deposit invoice date or immediately for bookings less then 7 days in advance of the event.
• All payments within these schedules must be cleared funds.
• Failure to comply with our payment schedules may lead to suspension of catering services.

CANCELLATION OF BOOKINGS

• If you cancel your event, you will be subject to cancellation fees as set out below. Cancellation fees will be based on the quoted price per guest multiplied by the approximate number of guests or, if guaranteed numbers have been given, the guaranteed number of guests (‘the total price’).

- Up to 28 days before the function: Deposit only

- 28 days and up to 5 days prior to the function: 75% of total account, including deposit

- 5 days or less prior to the function: 100% of total account, including deposit

VALUE ADDED TAX

• All prices quoted are subject to Value Added Tax unless marked inclusive.

COMPLAINTS

• Any complaint must be received by Kudos Hospitality in writing not more than THREE days following the event.

FORCE MAJEURE

• No liability is accepted for failure of performance due to strike lock out, hostilities or any other circumstances outside CVC control.

LIMITATION OF LIABILITY

• No Liability is accepted for loss, damage or consequential loss, except to the extent required by law caused by Kudos Hospitality failure to perform its obligations (whether that failure is due to negligence on the part of Kudos Hospitality its officers, employees or sub-contractors or due to other causes), but nothing here in shall exclude Kudos Hospitality obligation to pay compensation for death or personal injury as required by law.

THESE TERMS AND CONDITIONS CANNOT BE MODIFIED IN ANY MANNER WITHOUT THE PRIOR WRITTEN APPROVAL OF THE GIBSON HALL MANAGEMENT.